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Construction Admin Cost Calculator
RAMS, site diaries, quality records, subcontractor paperwork, reports. Enter three numbers and see what manual documentation really costs your business every year, and how much of it the right system, with AI applied in the right places, could realistically take off your teams.
- Takes under a minute
- No sign-up
- Nothing you enter is stored or sent
Estimated annual cost of manual admin
£0
Across your team, every year.
- Admin hours per week, whole team 0
- Admin hours per year 0
- Equivalent full-time roles 0
What a proper system with AI could save
£0 to £0 a year
Based on a conservative 30 to 50% reduction in admin time. An estimate, not a guarantee.
Estimates assume 46 working weeks a year, allowing for holidays and bank holidays, and a 37.5-hour working week for full-time role equivalents.
How the estimate works
Simple maths, deliberately conservative.
The calculator multiplies the people doing admin by the hours they spend on it and what those hours cost. The saving range is a planning figure, not a promise. Your real number depends on your processes, which is exactly what the audit measures.
- Annual admin hoursStaff, multiplied by admin hours per person each week, multiplied by 46 working weeks.
- Annual costAnnual admin hours multiplied by your average hourly cost. Using the full cost of employment gives a truer picture than salary alone.
- Full-time role equivalentsAnnual admin hours divided by a full-time year of 37.5 hours a week over 46 weeks. It shows how much capacity the paperwork is quietly absorbing.
- AI saving range of 30 to 50%A conservative range for documentation-heavy work that AI can draft, check, extract or summarise, with competent people still reviewing and signing off. Some tasks will save more, some less.
- What is not includedRework from errors, late payments from slow reporting, and bids you did not have time to write. The real cost of admin is usually higher than this figure.
Where the time goes
The admin behind those hours.
In most construction and engineering firms, the hours come from the same places. These are the areas an AI Opportunity Audit looks at first.
Safety and CDM
RAMS and method statements for every package, construction phase plans, permits and briefings.
Quality and records
Inspection and test plans, inspection records, NCRs, site diaries and photographic evidence.
Subcontractor compliance
Insurances, CSCS cards, prequalification, onboarding packs and chasing expired documents.
Reporting
Weekly progress and client reports, programme updates and contract notices such as NEC4 early warnings.
Handover
O&M manuals, as-built information, test certificates and the health and safety file.
Bids and correspondence
Tenders, PQQs, RFIs, technical queries and the email trail that surrounds every project.
Next step
See exactly where that time goes, book an AI Opportunity Audit.
The calculator gives you the headline. The audit gives you the detail: which tasks, which teams, and where our system, with AI applied at the right layer, saves the most, fastest. A £1,500 fixed fee, and the roadmap is yours to keep.